Transcript Information Review and Management
The Course Review step enables Credit Officers to review extracted data, add missing student or institution data, and also select and edit courses eligible for transfer. This step is designed to ensure accuracy, academic integrity, and institutional compliance by combining automated tools with human oversight.
Review Extracted Data
Once a transcript is processed, select it from the Transcripts Dashboard to review it. The transcript review interface is divided into two panels for side-by-side evaluation:
Left Navigation Panel: Displays extracted course details. Each data point is assigned a confidence score to indicate the accuracy of the extraction and matching process.
Right Panel: Displays a visual PDF viewer alongside the structured data for quick verification.
Panels are resizable, so users can adjust the layout to fit more content on screen.
You can review the following transcript information:
Transferability status.
Student Name
Student Additional Information expandable
Institution Name
Transcript General Information expandable
Examine each extracted course in the table. Every course has the following information:
Percentage of transcript confidentiality
Type of course:
Military Course
Military Experience
Course ID
ACE Identifier
ACE Version
Course title
Course start date
Ace credit, which is the sumatory of subjects in the course
Matching type
Auto– The system successfully matched the course to an existing equivalencyManual– The course must be matched manually
Reprocess Transcripts
If any changes are made to the automatically extracted data, such as correcting course details or updating student information, the transcript must be reprocessed to ensure accuracy and consistency in the evaluation workflow.
Follow these steps to reprocess a transcript:
Reprocessing is required any time the following information is modified:
Student
Institution
A new course is added
A course is deleted
Either the ACE ID or ACE version from a course is modified
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