# Prospective Student Experience

## **Overview**

The **Prospective Student Experience** in the Transfer Credit Prospect solution provides a self-service workflow that allows students to understand how their previous coursework may transfer before formally applying.

Through a guided process, prospective students can upload transcripts or manually enter course information, review extracted data, and receive a preliminary transfer evaluation. This experience is designed to be intuitive, fast, and transparent, helping students make informed academic decisions early in their journey.

<details>

<summary><strong>Benefits</strong></summary>

* **Early Visibility into Transferability:** Students gain immediate insight into how their prior coursework may transfer, reducing uncertainty before applying.
* **Faster Evaluation Process:** Automated transcript processing and course matching significantly reduce the time required to receive results.
* **Improved Decision-Making:** Access to transferability information helps students evaluate programs and institutions more confidently.
* **Self-Service Experience:** Students can complete the process independently without needing to wait for manual evaluation.
* **Data Validation and Control:** Students can review, edit, and correct their course information before finalizing the evaluation.

</details>

<details>

<summary><strong>Limitations</strong></summary>

* Only **one transcript file** can be uploaded in the current version
* Evaluation results are **preliminary** and may require official validation
* Manual course entry may require accurate input to ensure reliable results

</details>

## Step-by-Step Workflow

<details>

<summary>Transcript Intake</summary>

* Upload transcript files in **PDF, JPG, or PNG** format
* Secure storage of uploaded files
* Clear validation for file size and format
* Real-time upload status feedback

</details>

<details>

<summary>Manual Course Entry</summary>

Option to manually enter course data:

* Subject
* Title
* Term
* Credits
* Grade

</details>

<details>

<summary>Automated Course Matching</summary>

* Matches courses against institutional equivalency rules
* Determines transferability status per course
* Uses criteria such as institution, subject, and grade

</details>

<details>

<summary>Transcript Preview and Reprocessing</summary>

* Preview uploaded transcript and extracted data
* Add, update, or delete courses
* Reprocess transcript to refresh matching results

</details>

<details>

<summary>Evaluation Summary</summary>

Displays:

* Total courses
* Potential transferable courses
* Courses requiring further assessment

</details>

<details>

<summary>Transfer Evaluation Report</summary>

* Generates a report (PDF) with evaluation results
* Sent to the student via email after confirmation

</details>

## Tour Demos

{% tabs %}
{% tab title="Upload a Transcript File" %}
{% embed url="<https://demos.processmaker.com/demo/cmoaf37u20juiaer75s18pscr?utm_source=link>" %}
{% endtab %}

{% tab title="Enter Courses Manually" %}
{% embed url="<https://demos.processmaker.com/demo/cmoai1a7p04erd1il5vhl8zbh?utm_source=link>" %}
{% endtab %}
{% endtabs %}


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