ProcessMaker API Documentation
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View Tasks You Need to Do

View Tasks that are assigned to you that you have not completed.

View Your Assigned Tasks

The To Do page displays all Tasks that are assigned to you.

Follow these steps to view your assigned Tasks:

  1. Ensure that you are logged on to ProcessMaker.

  2. Click the Tasks option from the top menu. The To Do Tasks page displays. Tasks that display on this page are assigned to you.

Click the To Do icon in the left sidebar to view your assigned Tasks when you are viewing other Task-related pages. Note that if the Saved Search package is installed in your ProcessMaker instance, the Saved Search for Tasks you need to do displays.

Below is an example of the To Do Tasks page that displays your assigned Tasks. The Saved Search package is not installed in this example, so this page displays in the ProcessMaker open-source edition.

"To Do Tasks" page displays your assigned Tasks

The To Do Tasks page displays the following information in tabular format about your assigned Tasks:

  • Task: The Task column displays the name of the assigned Task. Click the Task name to open the selected Task and view its summary.

  • Status: The Status column displays the status of the Task. Since all Tasks in the To Do Tasks page are Tasks you have not completed, all Tasks display with the In Progress status, represented by theicon.

  • Request: The Request column displays the Request associated with the assigned Task. Click the Request name to view the Request summary.

  • Assignee: The Assignee column displays your avatar since all Tasks in the To Do Tasks page are assigned to you.

  • Due: The Due column displays the date and time the Task is due. If n/a displays, then no due date was set to the Task. The time zone setting to display the time is according to the ProcessMaker instance unless your user profile's Time zone setting is specified.

View an Assigned Task and Its Summary

To view an assigned Task and its summary, do one of the following:

  • From the Task column, click the Task name that you want to view.

  • Click the Open Task iconfor the Task name that you want to view.

View a Request Summary Associated with a Task

To view a Request summary, do one of the following:

  • From the Request column, click the Request for the assigned Task.

  • Click the Open Request iconfor the Request associated with the Task.

Search for a Task

Use Request data to search for Tasks on this page based on the following criteria:

  • Request: Search using one or more Requests based on the Process names associated with the Request(s).

  • Task: Search using one or more Task names as part of your search criteria.

  • Status: Search using one or more of the following Task statuses:

    • In progress: Include Tasks that are assigned to you which are in progress or not started as part of your search criteria.

    • Completed: Include Tasks that are you have completed as part of your search criteria.

    • Self service: Include Tasks that you can assign to yourself, but have not yet been assigned.

You can do basic and advanced searches for Tasks.

If the Saved Searches package is installed in your ProcessMaker instance, you may save search parameters and share them with other ProcessMaker users and groups by clicking the Save Search button. See Create and Share a Saved Search.

If the Saved Searches package is not installed, the Save Search button is not available.

Be Reminded of Overdue Tasks

A message displays above your assigned Tasks how many of those Tasks are overdue.

Furthermore, the due dates for overdue Tasks display in a different color in the Due column than Tasks that are not overdue.

No Assigned Tasks?

If there are no assigned Tasks, the following message displays: You don't currently have any tasks assigned to you.

Display Information the Way You Want It

Control how tabular information displays, including how to sort columns or how many items display per page.

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