View the Data Details of a Saved Search's Result
View the data details of a Saved Search's result in tabular format based on the type of Saved Search.
You may also view the data details for a Saved Search associated with a Collection. Use Saved Searches in Collections to search for records in a Collection. To use Collections, the Collections package must be installed.
An image represents each Saved Search from the left sidebar, but only display on pages associated with its type. Saved Searches are organized by type:
- Saved Searches for Collection records are accessed from the Collections sidebar iconin the Admin top menu option. (Your user account or group membership must have the "Collections: View Collections" permission to view the list of Collections unless your user account has the Make this user a Super Admin setting selected. See the Collections permissions or ask your Administrator for assistance. Lastly, your user account or group membership must have the View record permission from a Collection's configuration to view that Collection's records. See Configure a Collection or ask the manager of that Collection for assistance.)
Columns that display in the tabular-formatted results for a Saved Search can be customized by the user that created the Saved Search. See the following topics:
If a Saved Search has been shared with you, you may not change the type of information that displays in its results.
To quickly view how many search results pertain to each Saved Search that either you have created or have been shared with you, click the logo that displays from the left sidebar to expand that sidebar. View at a glance how many items pertain to each Saved Search as well as Saved Searches for that type.
While viewing a Saved Search, use the Search function to locate data in that Saved Search. Locate data using the following methods:
- Perform a plain-text search for data in that Saved Search.
Saved Searches that pertain to Requests display on the following Requests pages:
- All Requests page. See View All Requests. (Note that your user account must have the Requests: View All Requests permission to view the All Requests page.)
An image represents each Saved Search from the left sidebar. Saved Search icons display below the icons to access the default Requests pages.
Follow these steps to view results from a Saved Search pertaining to Requests:
- 1.Go to a Request-related page.
- 2.Click the image that represents the Saved Search. The results for that Saved Search display.
- From the # column, click the Request number associated with the Process displaying in the Name column to view its summary. This number represents the sequential occurrence of that Process.
- Click the Open Request iconfor the Request to view its summary.
Below are results for a Request-related Saved Search.
Results for a Request-related Saved Search
Saved Searches that pertain to Tasks display on the following Tasks pages:
- Self Service page.
An image represents each Saved Search from the left sidebar. Saved Search icons display below the icons to access the default Tasks pages.
Follow these steps to view results from a Saved Search pertaining to Tasks:
- 1.Go to a Task-related page.
- 2.Click the image that represents the Saved Search. The results for that Saved Search display.
- From the Task column, click the Task name that you want to view.
- Click the Open Task iconfor the Task name that you want to view.
Below are results for a Task-related Saved Search.
Search results for a Task-related Saved Search
To view search results for a Saved Search, the Saved Searches package must be installed. Likewise, to create, share, or view Saved Searches for records in a Collection, the Collections package must also be installed.
Your user account or group membership must have the "Collections: View Collections" permission to view the list of Collections unless your user account has the Make this user a Super Admin setting selected. See the Collections permissions or ask your Administrator for assistance.
Furthermore, your user account or group membership must have the View record permission from a Collection's configuration to view that Collection's records. See Configure a Collection or ask the manager of that Collection for assistance.
Saved Searches that pertain to records in a Collection display from the Collections iconin the left sidebar after selecting the Admin top menu option. An image represents each Saved Search from the left sidebar. Saved Search icons display above the icons to access Collections.
Follow these steps to view results from a Saved Search pertaining to records in a Collection:
- 1.
- 2.Click the Admin option from the top menu. The Users page displays.
- 3.Click the Collections iconfrom the left sidebar. The Collections page displays the Collections that you are allowed to view.
- 4.Click the image that represents the Saved Search. The results for that Saved Search display.
To view a Collection record from search results, click the Edit icon
for the record you want to edit.
Below are results for a Saved Search related to records in a Collection.
Search results related to Collection records
- From the # column, click the Request number associated with the Process displaying in the Name column to view its summary. This number represents the sequential occurrence of that Process.
- Click the Open Request iconfor the Request to view its summary.
- From the Task column, click the Task name that you want to view.
- Click the Open Task iconfor the Task name that you want to view.
To view a Collection record from search results, click the Edit iconfor the record you want to edit.
If there are no search results from the Saved Search, the following message displays: No Data Available.
Control how tabular information displays, including how to sort columns or how many items display per page.
Last modified 1mo ago