Upload Transcripts

Begin uploading a High School transcript for automated parsing. This streamlined approach eliminates manual data entry by using AI-powered extraction and matching tools, allowing users to quickly initiate the transfer credit workflow.

To upload a transcript from the Transcripts Dashboard, watch the following demo:

Important Notes

• Only PDF, JPG, and PNG files are currently supported.

• No manual intervention is required during upload; all parsing and matching are handled automatically.

• Users will be notified if any required transcript fields (e.g., student name or course list) are missing.

What Happens Next?

• Each uploaded file is queued for automated parsing.

• The system extracts structured data such as student information, courses, grades, and credits.

Transcripts that are processed successfully are marked with a green checkmark in the Transferability column.

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Automated Data Extraction

The credit evaluation process leverages advanced AI and OCR technologies to extract academic information from both scanned and digital transcripts. This ensures higher accuracy, improved processing speed, and reduced manual effort.

How It Works

• The system uses Azure OCR and AI-based models to analyze each transcript.

• Transcripts move through the following status states:

  • Draft: A case has been started.

  • Processing : The transcript is currently undergoing OCR and data extraction. No user actions can be performed at this stage.

  • Needs Review: The transcript is valid but missing key information such as the student’s name, institution, or course list. User intervention is required to complete or correct the data.

  • Reprocessing: The transcript is currently undergoing updates to add or complete missing information.

  • Ready : The transcript has been successfully processed and contains all required information. It is able to confirm and send the transcript information.

  • In Application: The transcript is available to review in the Applications Dashboard.

  • Failed: The file is invalid or not recognized as a transcript. It cannot be processed and should be replaced.

Key Benefits

• Reduces Manual Workloads: Transcript data is automatically captured and structured, eliminating the need for manual data entry.

• Improves Accuracy: Confidence transcript information.

• Enhances Speed: Enables evaluation teams to process and review transcripts significantly faster.

• Supports Scalability: Designed for bulk transcript processing across departments and partner institutions.