Overview
ProcessMaker's Transfer Credit Evaluation - High School solution enables higher education institutions to evaluate high school transcripts for credit transfer through a streamlined, automated system. Built to reduce manual tasks, ensure compliance, and improve evaluation accuracy. This solution automates transcript intake, routing, and review processes to minimize delays.
Process Overview
The steps below illustrate how a transcript moves through the evaluation lifecycle.
Transcript Upload and Data Extraction
The process begins in the Transcripts Dashboard, where Credit Officers upload, and manage all incoming transcript files. This centralized interface provides real-time tracking of each transcript's status and offers tools to begin the automated evaluation workflow. After the transcript is uploaded, the system uses OCR and AI to extract critical information, including:
Student details
Institution name
Course titles, grades, and credit hours
Transcripts are automatically scanned for structured data, and each course is compared against the institution’s internal equivalency database. The system generates confidence scores to evaluate match accuracy and flags items that require manual review.
Course Review
Once transcript data is extracted, Credit Officers review each course and missing information.
Key actions in this step include:
Review missing information and courses information.
Manually updating course details if needed
Each course includes supporting metadata such as course descriptions, credit values, and grading scales, to support accurate evaluation.
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